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SAAP Client Collection National Minimum Data Set

This item has been retired and is not recommended for use by any registration authority.

Definition

The Supported Accommodation Assistance Program (SAAP) Client data collection forms part of the SAAP National Data Collection. The National Data Collection (NDC) aims to provide good information about the SAAP to agencies and program administrators to assist them in their work so that services for homeless people can be improved. In addition, the collection aims to provide good information about SAAP to peaks, community groups, and interested researchers to assist in debates about homelessness.

The SAAP NDC has three components; the client collection, the demand collection and the administrative collection. The client collection is intended to collect information on all clients receiving ongoing or substantial support under SAAP. Data collection includes basic socio-demographic information and the services required by and provided to each client. Details about accompanying children are also obtained. Additionally, information is collected about the client circumstances before and after receiving SAAP support.

The SAAP NMDS includes information about all clients receiving SAAP support lasting more than 1 hour. The information is collected throughout the year. The SAAP NMDS also identifies and describes the agencies funded under SAAP.

Metadata items in this Data Set Specification

Below is a list of all the components within this Dataset Specification.
Each entry includes the item name, whether the item is optional, mandatory or conditional and the maximum times the item can occur in a dataset.
If the items must occur in a particular order in the dataset, the sequence number is included before the item name.

Data Elements
Reference Data Element Data Type Length Inclusion #
Client—case management plan goal status, code N - - conditional 1
Client—case management plan indicator, yes/no code N
Specific Information:
This items records the view of the service provider at the end of the support period as to whether a case management plan was developed and agreed to by the client.
 Number 1 mandatory 1
Client—consent obtained indicator, yes/no code N
Specific Information:

This question must be answered.

For the purposes of the National Data Collection, informed consent is a statement by a client that he or she agrees to have personal information recorded and sent to the NDCA for analysis.

he National Data Collection operates under strict protocols which specify that clients have the right to:

  • be told why the collection is being conducted and how the information will be used; and
  • refuse to participate in the collection without affecting their right to receive services.

Only the information from certain questions will be used in reports if consent has not been obtained from the client.

 Boolean 1 mandatory 1
Client—group type, SAAP code N
Conditional Inclusion:
Conditional on consent being obtained from the client.
 - - mandatory 99
Client—reason case management plan does not exist, SAAP code N Number 1 conditional 1
Client—service activity type needed, SAAP accompanying child code N[N]
Specific Information:

This data element should be collected for each accompanying child.

- - conditional 1
Client—service activity type needed, SAAP code N[N] - - conditional 1
Client—service activity type provided, SAAP accompanying child code N[N]
Specific Information:

This data element should be collected for each accompanying child.

Number 2 conditional 1
Client—service activity type provided, SAAP code N[N] Number 2 conditional 1
Client—service activity type referral arranged, SAAP accompanying child code N[N] Number 2 conditional 99
Client—service activity type referral arranged, SAAP code N[N] Number 2 conditional 2
Date—accuracy indicator, code AAA
Specific Information:

This data element should be collected for the client and for each accompanying child. It should be collected in conjunction with the client/accompanying children date of birth.

 - - conditional 1
Person (address)—Australian postcode, code (Postcode datafile) {NNNN}
Specific Information:

In the SAAP NMDS, the postcode location of the client's last home is recorded. This is defined as the location where the client last lived in a home in which they were safe, for which they had security of tenure, and that was adequate in terms of the amenities or resources necessary for living.

Guide for use

Additional codes used in the SAAP client data collection are:

Code 9998 overseas

Code 0 don't know/no information

 - - conditional 99
Person (address)—suburb/town/locality name, text A[A(49)]
Specific Information:

In the SAAP NMDS, the suburb or town location of the client's last home is recorded. This is defined as the location where the client last lived in a home in which they were safe, for which they had security of tenure, and that was adequate in terms of the amenities or resources necessary for living.

 - - conditional 1
Person (employed)—full-time/part-time status, code N
Specific Information:
This data element is collected a minimum of twice (for the client):
• the client's full-time/part-time status immediately before the support period starts; and
• the client's full-time/part-time status immediately after the support period ends.
Only one permissible value is selected in each case.
 - - conditional 1
Person—Australian state/territory identifier, code N
Specific Information:

In the SAAP NMDS, the state or territory location of the client's last home is recorded. This is defined as the location where the client last lived in a home in which they were safe, for which they had security of tenure, and that was adequate in terms of the amenities or resources necessary for living.

 Number 1 conditional 1
Person—country of birth, code (SACC 1998) NNNN
Specific Information:
This data element should be collected for the client and for each accompanying child.
 - - conditional 1
Person: Date of Birth, DDMMYYYY
Specific Information:

This data element should be collected for the client and for each accompanying child. The field is used in conjunction with the date accuracy indicator.

 Date/Time 8 conditional 1
Person—Indigenous status, code N
Specific Information:
This data element should be collected for the client and for each accompanying child.
 Number 1 conditional 1
Person—labour force status, code N
Specific Information:

This data element is collected a minimum of twice (for the client):

  • the client's labour force status immediately before the support period starts; and
  • the client's labour force status immediately after the support period ends.

Only one permissible value is selected in each case.

Note code values below:

Code 98 Client left without providing any information.

Code 99 Don't know

 Number 1 conditional 99
Person—letters of family name, text XXX
Specific Information:

This data element should be collected for the client and for each accompanying child.

- - conditional 99
Person—letters of given name, text XX
Specific Information:

This data element should be collected for the client and for each accompanying child.

 - - conditional 99
Person—reason for seeking assistance, SAAP code N[NN] Number 2 conditional 99
Person—registered/awaiting government payment indicator, code N
Specific Information:

Number 1 conditional 2
Person: Sex, Code N
Specific Information:

Note: The SAAP collection implements this item as M for Male and F for Female as part of the SAAP Alpha code, and as 1 for Female and 2 for Male for the sex of the client and any accompanying children.

 Number 1 conditional 1
Person—student type, SAAP code N[N]
Specific Information:

In the SAAP NMDS, this data element is collected a minimum of twice (for the client):

  • the client's student status immediately before the support period starts; and
  • the client's student status immediately after the support period ends.

Only one permissible value is selected in each case.

 - - conditional 1
Person—student/employment training indicator, code N
Specific Information:

In the SAAP NMDS, this data element is collected a minimum of twice (for the client):

  • immediately before the support period starts; and
  • immediately after the support period ends.

Only one permissible value is selected in each case.

 Number 1 conditional 99
Service episode—episode end date, DDMMYYYY
Specific Information:
In SAAP, a service episode is known as a support period. It is considered to end when the relationship between a client and a SAAP agency has ended.
 Date/Time 8 conditional 2
Service episode—episode start date, DDMMYYYY
Specific Information:
In SAAP, a service episode is known as a support period. It commences when a client begins to receive support from a SAAP agency.
 Date/Time 8 conditional 2
Service episode—service ongoing indicator, code N Number 1 conditional 99
Service event—accommodation period end date, DDMMYYYY Date/Time 8 conditional 1
Service event—accommodation period start date, DDMMYYYY Date/Time 8 conditional 1
Service event—supported accommodation type, code N - - mandatory 2
Service provider organisation—organisation identifier (SAAP), NNNNA - - conditional 1

Comments

Origin:
SAAP National Data Collection Agency Collectors Manual July 2005.

References


This content Based on Australian Institute of Health and Welfare material. Attribution provided as required under the AIHW CC-BY licence.

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Relation Count
As a numerator in an Indicator 0
As a denominator in an Indicator 0
As a disaggregation in an Indicator 0